How a DIB Prime Contractor Achieved CMMC Level 2 Certification and Strengthened Its Entire Supply Chain

For major defense contractors, CMMC Level 2 certification represents more than compliance; it is a commitment to protecting national security data across every layer of the supply chain. But with multiple business units, subcontractors, and thousands of artifacts to manage, the path to certification can be a daunting one.

This case study highlights how one Department of Defense (DoD) prime contractor overcame those challenges using CyberComply GRC, a platform designed to simplify and secure the CMMC process while strengthening supply chain coordination.

The Challenge: Complex Systems and Disconnected Documentation

At the start of its certification effort, the contractor faced several familiar pain points:

• Disorganized documentation across multiple divisions for all 110 NIST SP 800-171 controls.

• Disparate evidence systems that lacked integration, making it difficult to track progress or verify compliance.

• Limited internal resources, with cybersecurity personnel already managing multiple projects.

• Subcontractors with varying levels of maturity, each handling Controlled Unclassified Information (CUI) and Federal Contract Information (FCI).

The result was a fragmented compliance landscape with multiple moving parts, no single source of truth, and limited visibility into readiness across the organization and its partners.

The Solution: Centralized Compliance with CyberComply GRC

To bring structure and visibility to the process, the contractor adopted CyberComply GRC, a governance, risk, and compliance platform developed by Armada Cyber Defense.

CyberComply provided a central command center for managing compliance activities across the enterprise and its subcontractors, without ever storing CUI or FCI.

Core capabilities included:

• Isolated Secure Instance: CyberComply managed compliance data without containing sensitive information, minimizing risk while maintaining full auditability.

• Automated Documentation: System Security Plans (SSPs) and Plans of Action and Milestones (POA&Ms) were auto-generated, ensuring accuracy, version control, and consistency across teams.

• Comprehensive Control Mapping: All 110 NIST SP 800-171 controls were tracked, assigned, and linked to supporting evidence, giving leadership clear visibility into readiness.

• Multi-Tenant Collaboration: The prime contractor leveraged CyberComply’s secure multi-tenant workspace to onboard subcontractors, track their progress, and maintain oversight without accessing their sensitive environments.

• Audit Readiness Mode: Teams used the platform to simulate C3PAO assessments, conduct internal reviews, and close gaps before the official audit.

The Results: Certification, Coordination, and Confidence

By adopting CyberComply, the contractor transformed its compliance operations into a unified, transparent, and scalable system.

Key outcomes included:

• Streamlined documentation and audit readiness across all 110 controls.

• Significant reduction in open POA&M items, accelerating remediation timelines.

• Successful CMMC Level 2 certification on the first attempt, with no high-risk findings.

• Improved subcontractor alignment, with six key partners advancing toward certification using the same secure framework.

CyberComply not only simplified compliance management but also created a repeatable process that can be applied to future programs and contract requirements.

The Takeaway: Scalable Compliance Through Technology

This success story demonstrates that with the right platform, achieving CMMC Level 2 is not just possible; it is sustainable.

CyberComply allowed the contractor to centralize evidence, automate reporting, and collaborate securely with its supply chain. The result was a confident, audit-ready organization positioned for long-term compliance and operational excellence.

For defense contractors preparing for CMMC, the lesson is clear:
Compliance success is not about doing more. It is about managing smarter.

Explore how CyberComply can streamline your path to CMMC certification: www.cybercomply.us